of the Gorge
Constitution and By-laws
Approved by vote at the
December 3, 2016
Article One - Name
The name of this organization shall be the Radio
Amateurs of the Gorge.
Article Two - Purpose
The Radio Amateurs of the Gorge, a radio club, is
organized exclusively for the following purposes:
Section A – Training
1. To provide radio theory training to the
public in all phases of amateur radio.
2. To provide training and instruction to
members for improvement of skills relating
to amateur radio.
Section B - Emergency Communications and
1. To provide communication in times of
disaster, emergencies, charitable, public or
other community activities.
Section C – Hobby
1. To provide a meeting place to socialize
and to promote the exchange of ideas to
further enhance the hobby of amateur radio.
Article Three - Membership
The membership shall be open to any person
interested in the purposes of the club.
Section A - Classes of Membership
1. Active Member - A member in good standing
having a valid Amateur Radio License and
having privileges of voting and holding
2. Honorary Member - A title bestowed upon
an individual who has rendered outstanding
contributions to the club. Honorary Members
shall be elected by a two-thirds majority of
the Active Members present at a regularly
scheduled meeting. Nominations shall be read
one month prior to the vote. The Honorary
Member shall not pay dues or have voting
3. Associate Member (non-licensed) - A
member in good standing having a bona-fide
interest in Amateur Radio, without the
privileges of voting or holding office.
Section B – Dues
1. The dues of all members shall be
established by the Executive Board, with
approval of a quorum of Active Members
present at a regular club meeting. If
changes are to be made, the vote must take
place at least one month prior to the
beginning of the calendar year for which the
new rate would take effect. In such a case,
those members who have already paid before
the new fee was established will pay
according to the old rate.
2. Annual dues for additional licensed Radio
Amateurs of a family living at a single
location shall be established at a rate of
20% of that of the Active Member.
3. Annual dues for licensed Radio Amateurs
who are students in grades one through
twelve, and who are not otherwise eligible
for consideration as family members, shall
be established at a rate of 50% of that of
the Active Member.
4. Associate Members' dues shall be the same
as Active Members'.
5. Annual dues are assessed on a calendar
year basis and are payable by the first club
meeting in January. Any member whose annual
dues have not been paid by the first club
meeting in March will be dropped from the
6. New members who join during the year
shall have their dues prorated on the time
remaining in the year.
7. Any member who has been dropped from the
membership because of non-payment of dues
shall not be reinstated until he or she has
paid the current year's dues in full.
8. No refund of dues shall be made upon
termination of membership.
Article Four - Officers
Section A - Officers of the Club
1. The elective officers of this
organization shall consist of a President,
Vice President, and a Secretary-Treasurer.
2. The Executive Board shall consist of the
President, Vice President,
Secretary-Treasurer, and two Active Members,
one of whom shall traditionally be the
immediate Past President, if he or she
accepts the position.
Section B - Duties and Responsibilities
1. The President shall preside at all
meetings of the club; enforce due observance
of this Constitution and By-laws; decide all
questions of order; sign all official
documents that are adopted by the club; and
perform all other customary duties
pertaining to the Office of President. The
President will also serve as an ex-officio
member of all standing and special
committees, except for the nominating and
audit committees. The President shall
appoint a nominating committee for the
purpose of nominating at least one Active
Member, who has agreed to serve, for each
2. The Vice President shall actively assist
the President in the carrying out of the
duties of that office and shall, in the
absence of the President, assume the duties
of the President. The Vice President will
also coordinate presentations to be given at
meetings as well as all other club
3. The Secretary-Treasurer shall keep a
record of meetings, carry on correspondence,
and keep a current copy of the Constitution
and By-laws and a roster of Active, Honorary
and Associate Members as well as delinquent
members. The Secretary-Treasurer will also
receive and receipt for all monies to the
club, keep an accurate account of all monies
received and expended, and keep an updated
inventory of club property. No bills shall
be paid without proper authorization by the
club or its Executive Board. (A two-thirds
majority of Active Members present at a
regular club meeting at which a quorum is
established OR a two-thirds majority of
Executive Board members shall constitute
proper authorization.) All monies received
by the club will be deposited in a financial
institution selected by the Executive Board.
At meetings, in the absence of both the
President and Vice President, the
Secretary-Treasurer shall assume the duties
of those officers.
4. The Executive Board's main purpose is to
assist the President in the Administration
of the club. The incoming Executive Board
shall develop a proposed annual budget which
shall be presented to the membership at the
December club meeting. An annual budget
shall be adopted by a majority vote of the
Active Members present at the regular
January club meeting, or as soon thereafter
as is practical. All expenditures not
authorized in the annual budget, or those
items exceeding their budgeted amounts, must
be approved by a majority vote of the Active
Members present at a scheduled meeting prior
to payment. In no case shall the Executive
Board, Officers, or Club expend more than
the club has in its account.
Section C - Term of Office
1. The President, Vice President,
Secretary-Treasurer, Executive Board, and
the immediate Past President shall hold
office for two years, unless disqualified.
2. No one member may hold more than one
office at a time, nor hold the same office
for consecutive terms.
3. Any Active Member is eligible to become
4. Elections of Officers shall be held at
the November club meeting each election
year, and those elected shall take office
the following January.
Section D - Vacancy of an Office
1. Any vacancies created by death,
resignation, loss of amateur license, or
removal from office shall be filled by the
2. The Executive Board shall then appoint an
Active Member who will fill the vacated
office immediately and serve the remainder
of the term.
Section E - Removal from Office
1. A recall of any officer or member of the
Executive Board may be initiated by written
petition, signed by a quorum of Active
Membership, and presented to any member of
the Executive Board.
2. After a review of the petition by the
Executive Board, the accused officer shall
be notified of the petition and reading of
the petition shall be added to the agenda of
the next regularly scheduled meeting.
3. At the first regularly scheduled meeting
following the review of the petition,
reading of the petition will occur.
Following the reading, the members shall
state their reasons for the petition and
time will be given for the accused officer
to answer the charges. A recall vote will
then be added to the next club meeting
4. At the second regularly scheduled meeting
following the review of the petition a vote
will be taken to determine if the accused
officer shall be removed from office. To be
effective, the ballot must be at least 65%
in favor of the recall.
Article Five - Meetings
Section A - Regular Meetings
1. Regular meetings shall be held monthly.
2. A quorum must be present for business to
be transacted, and shall consist of 25% of
the Active Membership.
Section B - Special Meetings
1. Special meetings may be called by the
Executive Board by their own motion or at
the written request of any five Active
Members, presented to the President.
2. Special meetings may be closed to the
3. Special meetings may transact only such
business as was specified in the notice of
the meeting. Notices shall be sent by
ordinary mail so as to arrive not less than
twenty-four hours prior to the special
meeting. Telephone, mail, radio, packet, or
the Internet may be substituted for
4. Special meetings may not supersede
regular meetings except when specifically
designated by the Executive Board.
Section C - Board Meetings
1. Board meetings shall be held at such
times as the President or Active Membership
2. These meetings shall be open to all
Section D – Procedure
1. In all matters not governed by this
club's constitution and by-laws, the
procedure of all club meetings shall be
governed by "Robert's Rules of Order."
Section E - Order of Business
1. Call to order.
2. Roll call of Officers and establishment
3. Reading and acceptance of minutes from
the previous meeting.
4. Treasurer's report.
5. Health and Welfare.
6. Committee reports.
7. Old business.
8. New business.
9. Good of the Order.
11. Program (if any) after the business
Article Six - Committees
Section A - President & Committees
1. The Active Members can create and
dissolve Committees to further the purposes
of the club, by proposing the formation or
dissolution of such Committee (s) at a
regularly scheduled meeting. The two-thirds
majority vote by the Active Members who are
present at the next regularly scheduled
meeting at which a quorum has been
established will create or dissolve the
Committee (s). The President shall appoint
2. The Committee Chairpersons shall report
to the club on actions of the committee at
the request of the President or Active
Membership, and provide written information
to the Secretary to be made available on the
club web site.
Section B - Standing Committees
1. The Nominating Committee, which shall
consist of three Active Members, is
established for the purpose of nominating at
least one Active Member, who has agreed
to serve, for each office. The slate of
officers shall be presented first at the
September club meeting, and again at the
October club meeting. Additional nominations
shall be accepted from Active Members at
2. The Public Service Committee is
established for the purpose of providing
communications assistance to the organizers
of public events, and developing special
3. The Field Day Committee is established to
plan all aspects of the club's involvement
in Field Day activities.
4. The Audit Committee shall audit the club
books annually prior to the installation of
the new Secretary-Treasurer.
5. The Emergency Communications (EmComm)
Committee is established for the
purpose of organizing, training, and
coordinating local amateur radio operators in
providing communications support for public
safety organizations and the
community at large in times of disaster
and emergency situations.
Article Seven - Meeting Minutes and
1. Minutes will be published after each monthly
meeting by the Secretary-Treasurer and sent to
all Active Members, for the purpose of informing
members who weren't present at the meeting, and
to allow for those who were present to verify
the minutes contents, and to propose corrective
2. Only Active Members in good standing will
receive the minutes. Any member who has been
dropped from the membership because of
non-payment of dues will have his or her minutes
subscription reinstated after he or she has paid
the current year's dues in full.
3. A newsletter will be published under the
auspices of the Vice President, and made
available without restriction worldwide on the
club's web site, in the form of a downloadable
PDF file. Any member who wants a paper copy of
the newsletter can obtain one by requesting it
from the Vice President.
4. The newsletter will contain coverage of
events where the club has provided
communications, and have articles showcasing
amateur radio-related techniques, skills and
technologies; profiles of members and their
areas of specialty and interests; and other
information of interest to club members.
5. Complimentary copies of the minutes may be
requested by and sent to the area's sheriff's
offices, Chambers of Commerce, American Red
Cross offices, the ARRL Northwest Division
Leader, or any other person, office or
organization appropriate at the discretion of
the Executive Board.
Article Eight - Non-Profit
1. This club shall be a not-for-profit
organization. No part of the net earnings of
this club shall ever inure to the benefit of any
donor, member, or officer of the club, nor shall
any private individual be entitled to share in
the distribution of any of the club assets.
2. In the event of dissolution of this club, any
assets of the club must be distributed to the
ARRL, other amateur radio club(s), or other
organizations that are organized for educational
3. The club shall establish a checking and/or
savings account for the organization. In order
for monetary transactions to be valid, two
officers' signatures are required on the
authorized signature card located at the bank.
Article Nine - Amendment of the
Constitution & By-laws, Policies and Procedures
1. It shall be lawful to make, alter or amend
any rule or regulation of this Constitution and
Bylaws, or to change club policies or
2. All requests for such changes or alterations
can be presented to the Executive Board by any
3. After consideration by the Executive Board,
amendments to the Constitution and By-laws, or
changes to club policies and procedures may be
described at a regularly scheduled club meeting,
and be disseminated to club members in the
minutes of that meeting. Then at a subsequent
regularly scheduled meeting (at which a quorum
has been established), the proposed changes can
be adopted by a two-thirds majority vote of the
Active Members present.
4. The Constitution and By-laws shall be
reviewed biannually by the Executive Board.
Article Ten - Member Privacy
1. On the club web site, and in newsletters and
minutes, members and guests will be referred to
only by their first names (and call signs, if
2. E-mail addresses such as "info@W7RAG.com"
will be listed as the mechanisms by which
anybody can be contacted, thus avoiding the
publication of personal contact info. This will
help protect the privacy of individuals who, if
their full names were to be published, could
more likely be subjected to harassment, phishing
scams, etc., due to web searches, computer